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Executing Focus Area

The executing focus area includes directing and managing project work, coordinating resources, implementing plans, and delivering approved scope and outcomes according to agreed quality standards.

What is the Executing Focus Area?

The executing focus area is where planned work is carried out to produce deliverables and achieve project outcomes. It involves coordinating people and resources, managing stakeholder engagement, implementing quality practices, and fostering a productive team environment. Effective execution balances discipline with adaptability, ensuring that work aligns with the agreed plans while responding to real-world conditions.

Key concepts

  • Direct and manage project work: leading the team as they perform tasks defined in the project management plan.
  • Deliverable production: creating, verifying, and handing over the products, services, or results.
  • Quality assurance and performance: applying planned quality activities, standards, and continuous improvement.
  • Team leadership: motivating, coaching, and supporting the project team.
  • Stakeholder engagement in execution: keeping stakeholders informed, involved, and aligned with the work.

Common pitfalls and exam traps

  • Delivering work without continuously referring to the approved plans and baselines.
  • Making large changes informally during execution without going through change control.
  • Overreacting to daily issues and losing sight of overall project objectives.
  • Neglecting communication and team leadership while focusing solely on technical tasks.
  • Exam trap: immediately “fixing” issues without analyzing root causes or consulting the plan and change process.

PMP Example Question

PMP Example Question

While executing the project, several team members start implementing a more efficient technical solution that differs from the one approved in the design documents. They believe it will save time and cost. What should the project manager do?

  1. Support the change because it improves efficiency.
  2. Stop the unapproved work and initiate a formal change request.
  3. Ignore the change as long as it stays within the original budget.
  4. Ask the sponsor for verbal approval and continue execution.

Correct Answer: B — Stop the unapproved work and initiate a formal change request.

Explanation:In the executing focus area, work should follow the approved plans and designs. Any significant deviation must go through integrated change control. Implementing unapproved changes, even if they seem beneficial, risks misalignment, additional risks, and scope or quality issues.

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