HKSM

The process of making sure the project's physical resources are available when needed, comparing actual usage to what was planned, and taking corrective steps to fix any variances.

Key Points

• Focuses on physical resources such as equipment, materials, facilities, and supplies (not team management).
• Confirms availability and condition, tracks utilization against the plan, and addresses shortages, overages, or misuse.
• May trigger corrective actions like reallocation, repair or replacement, expedited procurement, or schedule updates.
• Relies on resource calendars, the resource management plan, issue and risk logs, and can result in change requests.

Example

On a construction project, the crew discovers the rented crane is frequently idle due to a sequencing conflict. The project manager reviews the plan versus actual utilization, reschedules lifts to align with delivery windows, negotiates a reduced rental rate, and updates the schedule and issue log to prevent further idle time.

PMP Example Question

During execution, a project team finds that generators are consuming fuel faster than planned, creating a supply shortfall. Which process addresses monitoring actual versus planned use of physical resources and implementing corrective actions?

1. Acquire Resources
2. Control Resources
3. Manage Team
4. Control Costs

Correct Answer: B — Control Resources

Explanation: Control Resources is about ensuring physical resources are available as planned, tracking actual use against the plan, and taking corrective action when variances occur.