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Procurement Statement of Work

A document that describes the product, service, or result to be purchased with enough specificity for potential sellers to judge their capability to deliver and to prepare a realistic proposal.

Key Points

  • Defines scope, deliverables, technical or performance requirements, and acceptance criteria.
  • Provides sufficient detail so vendors can assess capability and develop accurate bids.
  • Forms part of the solicitation and later becomes a contractual reference.
  • May be performance-based, design-based, or functional, depending on what is being procured.

Example

An agency issues a SOW for network upgrades specifying target throughput, supported protocols, uptime SLAs, testing procedures, documentation requirements, and cutover milestones. Vendors use this detail to confirm they can meet the needs and to price their proposals.

PMP Example Question

Which document enables potential sellers to determine whether they can deliver the required solution and to prepare a credible bid?

  1. Procurement Statement of Work
  2. Risk Register
  3. Responsibility Assignment Matrix
  4. Business Case

Correct Answer: A — Procurement Statement of Work

Explanation: The SOW details the goods, services, or results to be procured with enough clarity for vendors to assess capability and estimate cost and schedule.

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