HKSM

Written offers submitted by vendors in response to an RFP or similar procurement request. They outline the proposed price, commercial terms and conditions, and the technical solution or capabilities the seller will deliver. If the buyer accepts the offer, it obligates the seller to perform under the resulting agreement.

Key Points

• Formal responses to RFPs, RFQs, or IFBs that may lead directly to contract award.
• Include proposed pricing and commercial terms (e.g., payment schedule, warranties, and T&Cs).
• Describe the technical specifications, approach, capacity, and expected service levels.
• Acceptance by the buyer binds the seller to perform per the agreed scope and terms.

Example

A city issues an RFP for a new traffic management system. Vendors submit seller proposals detailing total price, delivery schedule, maintenance terms, and the system architecture and capabilities. The city selects the best-value proposal; once accepted, the vendor is bound to deliver per that proposal and the resulting contract.

PMP Example Question

During Conduct Procurements, the team receives several documents from potential vendors. Which best describes these documents?

1. The buyer's statement of work and acceptance criteria
2. Formal vendor responses that specify price, commercial terms, and technical approach, which become binding when accepted
3. A prequalified sellers list used for market research
4. Approved contract change requests before contract award

Correct Answer: B — Formal vendor responses that become binding when accepted

Explanation: Seller proposals are formal responses to procurement documents that state pricing, commercial terms, and technical specifications; once accepted, they obligate the seller under the resulting agreement.