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Specification

A clear, exact description of the needs to be met and the critical characteristics that must be included.

Key Points

  • Defines what must be delivered and how it will be judged acceptable.
  • Should be measurable, verifiable, and unambiguous.
  • Serves as a baseline for scope, quality planning, and procurement.
  • Changes to specifications must follow formal change control.

Example

For a water pump procurement, the document states: flow rate 200 gpm, head 50 m, stainless steel impeller, ISO 9906 testing, maximum vibration 4.5 mm/s, NPSH available 10 ft, and operating temperature 5-60 C. This is the specification used to evaluate vendor offers and verify the delivered pump.

PMP Example Question

While preparing bid documents, the team lists required performance values, materials, applicable standards, tolerances, and test methods for a custom component. What document are they producing?

  1. Project charter
  2. Requirements traceability matrix
  3. Specification
  4. Risk register

Correct Answer: C — Specification

Explanation: A specification precisely states the needs and essential characteristics, including measurable requirements and verification methods used for acceptance.

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