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Close Project or Phase

The formal process of completing and wrapping up all work and administrative tasks for a project, a phase, or a contract.

Key Points

  • Confirms and records acceptance of deliverables and that objectives have been met.
  • Finalizes procurements by settling claims and formally closing contracts.
  • Transfers outputs to operations or the customer and releases project resources.
  • Archives records, captures lessons learned, and communicates formal closure to stakeholders.

Example

After delivering a new CRM system and receiving customer sign-off, the project manager closes the vendor support contract, hands the system over to the operations team, archives all project documents, updates the lessons learned repository, releases team members, and issues a closure report to stakeholders.

PMP Example Question

A project has met all requirements, deliverables are accepted, and the final vendor invoice is paid. What should the project manager do next?

  1. Perform Direct and Manage Project Work
  2. Validate Scope
  3. Close Project or Phase
  4. Control Procurements

Correct Answer: C — Close Project or Phase

Explanation: With deliverables accepted and payments complete, the appropriate next step is to perform administrative closure: archive records, capture lessons learned, release resources, and formally close the project or phase.

Leadership for Project Managers Course

Lead with clarity, confidence, and real impact. This Leadership for Project Managers course turns day-to-day challenges—unclear priorities, tough stakeholders, and cross-functional friction—into opportunities to guide teams and deliver outcomes that matter.

You’ll learn practical leadership skills tailored to project realities: setting direction without overcontrol, creating alignment across functions, and building commitment even when authority is limited. We go beyond theory with tools you can use immediately—one-sentence visioning, stakeholder influence maps, decision framing, and feedback scripts that actually land.

Expect hands-on frameworks, real-world examples, and guided practice to prepare for tough moments—executive readouts, resistance from stakeholders, and high-stakes negotiations. Downloadable templates and checklists keep everything actionable when the pace gets intense.

Ready to influence without waiting for a bigger title? Join a community of ambitious PMs, sharpen your edge, and deliver with purpose—project after project.



Lead with clarity, influence, and outcomes.

HK School of Management brings you a practical, no-fluff Leadership for Project Managers course—built for real projects, tight deadlines, and cross-functional teams. Learn to set direction, align stakeholders, and drive commitment without relying on title. For the price of a lunch, get proven playbooks, and downloadable templates. Backed by a 30-day money-back guarantee—zero risk, high impact.

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