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Closing Process Group

The set of activities used to officially finalize and close a project, a phase, or a contract.

Key Points

  • Confirms all project or phase work is finished and requirements are met.
  • Secures formal acceptance from the sponsor or customer for completed deliverables.
  • Completes administrative and financial closure, including ending procurements and releasing suppliers.
  • Archives records, transfers outputs to operations, captures lessons learned, and releases team resources.

Example

A software project reaches its final release. The project manager obtains written sign-off from the product sponsor, closes the contract with a testing vendor, archives the code repository and documents, records lessons learned in the organizational repository, hands over support materials to operations, and releases the project team.

PMP Example Question

Which activity best represents the Closing Process Group?

  1. Obtain formal acceptance of deliverables
  2. Sequence activities
  3. Perform integrated change control
  4. Estimate costs

Correct Answer: A — Obtain formal acceptance of deliverables

Explanation: Gaining formal acceptance and completing administrative closure are key actions of the Closing Process Group; the other options belong to planning or monitoring and controlling.

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