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Prioritization Matrix

A structured method that scores and ranks initiatives or requirements using criteria that carry assigned weights.

Key Points

  • Define clear criteria (e.g., value, cost, risk, compliance) and assign weights that reflect strategic importance.
  • Score each option against the criteria; calculate a weighted total to determine the order of priority.
  • Provides a transparent, repeatable approach that helps align stakeholders and reduce prioritization bias.
  • Works well for backlog refinement, portfolio selection, and release planning; can be revisited as priorities change.

Example

A product team compares four features using criteria: customer value (40%), effort (20%), risk reduction (20%), and revenue impact (20%). They score each feature 1-5 per criterion, multiply by the weights, sum the results, and sort the features by the total to decide what to build next.

PMP Example Question

Which tool should a project manager use to systematically compare multiple features using weighted factors to produce an ordered backlog?

  1. MoSCoW technique
  2. Prioritization Matrix
  3. Kanban board
  4. Affinity diagram

Correct Answer: B — Prioritization Matrix

Explanation: A prioritization matrix applies weighted criteria to score and rank items, producing a defensible order of work.

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